Admissions Policies & Student Administration

All (full-time) students should pay a registration fee of £50 once they have been accepted onto the course and have completed the online registration form. Thereafter tuition fees are £50 per week for full-time students (paid at the start of each week via bank transfer or they can be paid on a monthly/annual basis). All part-time students will have to pay a £30 registration fee and their weekly fees will depend on which subjects they select.

Accommodation: A place in the IAB dormitory is available on a first come first served basis at a cost of £40 per week if sharing or £60/week if not sharing. This is inclusive of all gas, water and electric. Note you have to pay for the accommodation throughout the academic year except for one week during the ^eedul-fitr holiday and one week during the ^eedul-ad–haa holiday.

Food: All students will need to make their own arrangements for food. However, they will have access to a kitchen with suitable cooking facilities. Students might also be able to access frozen food products from East West Catering at a discounted price.

Please make all payment to:

Bank: Natwest.                                                                 Account Name: AICP Events.

Sort Code: 60-10-10                                                         Account Number: 93032277

IBAN: GB04NWBK60101093032277                            Swift Code: NWBKGB2L

All students should add the following reference: IAB-First Name. E.g. IAB-Bakr.

If you do not have a UK bank account, then perhaps the easiest option is to open an online account with Revolut by visiting: https://www.revolut.com/

This bank allows fee free currency exchange and therefore maybe a good option for those with foreign bank accounts. However, if you do not plan to open a British account (which in general is not needed), then you could consider sending your money through an online service such as TransferWise by visiting: https://transferwise.com/

Students who demonstrate financial need may apply for deferred payment arrangements for tuition fees only. Note that application for deferral needs to be made to the principal by writing to: principal@islamicacademy.org.uk

The IAB has access to an extensive reference library of books in the Arabic language. This is currently based at East West House on Gibbet Street (HX1 5JE) around a 5 minute walk from the IAB campus. To get access to these books, please contact the dormitory supervisor.

The National Health Service (NHS) in England provides free healthcare to all UK citizens. Citizens from within the EU and Switzerland are able to access some treatment under the NHS. All students should register with an NHS local general practice (GP). One of the closest to the IAB campus is ‘The Boulevard Medical Practice’ (HX1 2ES), which around a 10 minute walk (0.5miles) away. Most general practices open from 8am to 6:30pm on weekdays, with some now opening during select hours on weekends and also on some weekday evenings.

In case of an emergency, one can dial 999 for an ambulance or attend the local Accident and Emergency (A&E) department in the hospital. For non-emergencies when your GP is closed or if you are unsure what to do, one can call 111 and seek free health advice.

On campus security is handled through the office of the dormitory supervisor and caretaker. However, in case of any emergency, such as personal security, theft, burglary, or assault, dial 999 and ask for the police. If at any time you see an individual that you do not recognise on campus and who is not wearing an IAB ID card you should immediately report this to the caretaker by calling the mobile number provided in this handbook. In general no outside door should be left unlocked.

All mail arriving at the academy is handled by the Admin and Finance Manager, for further information please contact them on the number provided in this handbook. To receive post at the IAB, please use the following address:

Manaamah, Rifaaiyy Building,
Francis Street, Halifax,
England, HX1 5JY.

The closest post office to the campus is located around 0.5 miles away from R-building at:

224 King Cross Road,
HX1 3JP

The post office is open Monday to Friday 9am to 5:30pm. Saturday 9am to 12:30pm.

Many of the royal mail post offices offer currency exchange. The Admin and Finance Manager may also be able to assist students in exchanging currencies at a competitive rate.

There are several banks located in the Halifax town centre which is around a 7 minute walk from the R-building. To open a bank account you will typically need proof of address and valid photo identity such as your passport. For a proof of address letter, please contact the admin and finance manager.

There are several banks located in the Halifax town centre which is around a 7 minute walk from the R-building. To open a bank account you will typically need proof of address and valid photo identity such as your passport. For a proof of address letter, please contact the admin and finance manager.

IAB encourages a diverse student body and workforce, and is committed to the principle of equal opportunity in education and employment. Accordingly, the IAB does not allow unlawful discrimination against any member of the IAB community on the basis of any “Protected Characteristics” including: race, colour, religion, age, national or ethnic identity, sex, gender or gender identity, sexual orientation, pregnancy, marital status, disability, genetic predisposition or carrier status, alienage or citizenship status, and political affiliation. Furthermore, IAB does not tolerate any kind of sexual misconduct and provides those who feel they are victims of sexual or discriminatory harassment with mechanisms for seeking redress. For further information, please refer to our equal opportunities policy.

The IAB does not permit smoking to take place inside any of the buildings, including inside the toilets, kitchens or dormitories. Smoking is only permitted in the designated car park on the north side of the J-Building.

Smokers who are interested in quitting can seek support by visiting their registered GP.

Welcome to IAB, and we hope that you will join us in keeping our campus healthy and clean.

The Islamic Academy of Britain expects that all faculty, staff, and students embrace and exemplify the values of IAB as defined in our policies.

The academy expects students to adhere to norms of academic integrity that comply with those of accepted scholarly practice and professional ethics. Students should speak and act with due regard for the rights, dignity and freedom of others, whether within the academic context of the classroom or within the context of social and recreational events. IAB encourages the exchange of ideas and opinions, but it does not tolerate any form of unlawful discrimination or harassment, breach of academic integrity, or infringement of ethical standards of conduct.

By applying for and accepting admission at IAB, students accept its regulations and acknowledge the right of the academy to take disciplinary action for conduct judged to be in violation of the applicable rules and regulations, and in particular, of the Student Code of Conduct.

Jurisdiction

The purpose of this code is to provide students with a clear statement of the standards of behaviour expected in an educational environment, so that they make responsible choices regarding their participation in the academic community and understand the consequences of their infringement of these standards. Violations may be of an academic or non-academic nature.

Jurisdiction of academic violations lies initially under the authority of the instructor of the course in which the violation occurred. If necessary, the case will subsequently be reviewed by the management committee of the academy. The principal of the academy is responsible for implementing the sanctions recommended by the management committee.

Misconduct that is clearly non-academic falls under the jurisdiction of the dormitory supervisor and/or the principal.

Formal Complaints

The Academy has designed distinct processes to provide prompt, reliable, and impartial resolution of allegations of a) discrimination; and b) sexual and other discriminatory harassment. Members of the IAB community who believe that they have been unlawfully discriminated against or harassed, may file a complaint in compliance with our Complaints Policy (a copy of which is available online on our website).

The following are examples of actions deemed in violation of the Student Code of Conduct; they are not intended to define misconduct in exhaustive or exclusive terms. Any student who violates the principles described in this document shall be subject to disciplinary action in accordance with the Student Code of Conduct.

SECTION 1 – DEFINITIONS OF MISCONDUCT

1. Academic Misconduct
2. Non-Academic Misconduct

1. Academic Misconduct

Offences involving academic misconduct include, but are not limited to, the following:

1. Cheating.

While taking a test or examination, students shall rely on their own mastery of the subject and not attempt to receive help in any way not explicitly approved by the instructor; for example, students shall not try to use notes, study aids, or another’s work. Such cheating includes trying to give or obtain information about a test, trying to take someone else’s exam, or trying to have someone else take one’s own exam.

Recommended range of actions: [3-5].

1. Plagiarism.

Whenever students draw on another’s work, they should specify what they borrowed, whether facts, opinions, or quotations, and where they borrowed it from. Using another person’s documented ideas or expressions in one’s writing pretending that they are one’s own without suitable acknowledging the source constitutes plagiarism.

Recommended range of actions: [3-5].

1. In-Class Disruption

Students in class are expected to behave appropriately, and shall not disrupt classes or exams by extraneous conversation and/or misbehaving.

Recommended range of actions: [1-3].

1. Dishonesty

Students are expected to be honest in all dealings with the Academy. Certain kinds of dishonesty, though often associated with academic work, are of a different category than cheating or plagiarism. These kinds of dishonesty include, but are not limited to the following:

1. Misrepresenting personal circumstances to an instructor.

Recommended range of actions: [1-3].

2. Forging parts of, or signature on, official documents (including both academy documents and relevant outside documents, such as doctors’ notes).

Recommended range of actions: [3-5].

3. Engaging in bribery of any kind.

Recommended range of actions: [3-5].

2. Non-Academic Misconduct
3. Disruption/Obstruction

Disrupting or obstructing the normal educational process or any academy function or activity is strictly prohibited. This includes, but is not limited to disrupting classes, library operations, seminars, exhibitions, meetings, ceremonial events, or examinations; impeding or preventing others from attending such events; falsely activating a fire alarm; or making a threat.

Under no circumstances are any members of the academy to be intimidated or threatened in the fulfilling of their normal duties and responsibilities. That means that students and staff who wish to hold or attend classes or to go to their offices or places of study shall not be prevented from doing so; non-academic staff and administrators shall not be impeded from going to their places of work.

1. Distribution of Unauthorised Published Material

The public distribution and posting of published materials such as fliers, leaflets, posters, audio-visuals, etc., must be approved and stamped by the principal. The caretaker will remove from display any unauthorised material.

1. Theft

Stealing on campus or at a academy-authorised event off campus, including unauthorised use of academy equipment or services (e.g. telephones, photocopiers, or computer facilities), or possession of stolen property, is prohibited.

1. Destruction of Property/Endangering Public Safety

Students are expected to protect academy property and to respect the safety of others. Acts contrary to these principles, which include, but are not restricted to the following, are subject to disciplinary procedure:

1. Engaging in vandalism or other intentional damage (such as spray painting or graffiti) to property on campus or at academy-authorised events off campus.
2. Littering, such as disposing of waste (empty bottles, cigarette butts, food containers, etc.) in other than designated places on campus.
3. Unjustified discharge, damaging, or tampering with any fire extinguisher, fire alarm, or other safety devices.
4. Taking, or attempting to take, action that damages or could damage private property, without the consent of the owner or person legally responsible.
5. Unauthorised entry, unapproved duplication of keys or use of such, or unauthorised use of campus facilities.

1. Mental or Physical Harm

Acts that inflict mental or physical harm are prohibited, in particular any violence or the threat of violence

1. Possession of Dangerous Weapons or Materials

Students must not distribute, possess, store, or use, on campus or at a Academy-authorised event off campus, any kind of weapon, device, explosive, dangerous chemicals, hazardous materials, or any other instrument designed to do bodily harm or to threaten bodily harm. Instruments used to simulate such weapons, which endanger or tend to endanger any person, shall be considered weapons.

1. Discrimination and Harassment

IAB prohibits unlawful discrimination on the basis of race, colour, religion, age, national or ethnic identity, gender or gender identity, marital status, disability, genetic predisposition or carrier status, political affiliation, or any legally protected characteristic. Intimidating, insulting, or threatening others, whether verbally, in writing, or through electronic means is harassment and may be discriminatory or non-discriminatory in nature.

1. Smoking

Smoking and the use of any kind of tobacco or electronic smoking devices are prohibited indoors at IAB. Smoking is permitted in the car park area on the northern side of the J-building fronting Lister Lane.

Students who violate the policy will be subject to disciplinary action in accordance with academy disciplinary processes:

1. Use of Computers

Accessing protected computer accounts or other computer functions, knowingly transmitting computer viruses, and unethical use of IAB computers is strictly prohibited (refer to the Academy Policy on the Use of Computers).

SECTION 2 – DISCIPLINARY ACTIONS

1. Academic Misconduct
2. Non-Academic Misconduct
3. List of Primary Disciplinary Actions
4. Required Withdrawal from Campus
5. Secondary Disciplinary Actions

Disciplinary action will be imposed according to the nature (academic or non-academic) and severity level of the violation.

1. Academic Misconduct

In principle, enforcement of disciplinary actions for academic violations is carried out by those immediately responsible. It is the responsibility of the faculty to uphold academy policies. Thus, the immediate responsibility for dealing with instances of cheating, plagiarism, and other academic violations rests with the faculty member. If a faculty member has good reason to believe that a student has violated academic standards, it is his or her responsibility to discipline the student expeditiously. When the instructor has taken the initial disciplinary action, he or she should send a letter (see Appendix I) to the principal informing them of the incident and the initial action they have taken. A copy of the letter will be placed in the student’s file.

2. Non-Academic Misconduct
3. General

Violations of a non-academic nature are the responsibility of the Principal. Students should know that UK laws apply on campus, and those who violate them may be subject to criminal prosecution.

1. Library-Related

As detailed in the “Academy Policy on Appropriate Conduct in Libraries,” the immediate responsibility for dealing with violations of library rules rests with the librarian or library staff.

3. List of Primary Disciplinary Actions

All disciplinary actions listed below will be recorded in the student’s permanent record held by the admin Office. Only suspension and expulsion will become part of the student’s official transcript or record. Records of the Academy Disciplinary Committee decisions, including charges and sanctions, will be maintained as part of the confidential records in the office, for a period of up to four years after the student graduates or ceases to be a student.

Range of Actions

Warning: This may be verbal or written. It is a statement that the student has inadvertently violated a academy regulation. The warning will be documented and recorded.

Examples: Littering and smoking in prohibited areas.

Reprimand

This will be in writing. It is a statement that the student has violated an academy regulation. It is intended to communicate strong disapproval.

Examples: Violence or threats of violence.

Principal’s Formal Warning

This will be in writing. If there is a recurrence of any violation of academy regulations after this formal warning then the student might be suspended

Examples: Academic dishonesty, disruption, obstruction, in-class disruption, mental or physical harm, discrimination, and harassment.

Suspension

This will be in writing and will form part of the student’s permanent record (and will appear on the student’s transcript). A student will be suspended for a fixed period of time during which the student may not participate in any academic or other activities at the Academy. At the end of the suspension period, the student may be readmitted to the Academy, only upon the recommendation of the Academy Disciplinary Committee.

Examples: Cheating, theft, and destruction of property.

Expulsion

This will be in writing and will form part of the student’s permanent record (and will appear on the student’s transcript). Expulsion denies the student the right to participate in any academic or other activities of the Academy for an indefinite time. Only under the most unusual circumstances, and upon the recommendation of the Academy Disciplinary Committee, will an expelled student be readmitted to the Academy.

Examples: Serious repeat offending, possession of dangerous weapons or materials, and endangering public safety.

Cases whereby suspension or expulsion is considered this should be referred to the Academy Disciplinary Committee.

N.B. Any person who maliciously lies to cover up an act sanctioned by the Code of Conduct will be considered to be an accessory and may be subject to disciplinary action.

4. Required Withdrawal from Campus Pending Hearing

In extraordinary circumstances, when the student’s continued presence is deemed a danger to the academy community, the student will be required to withdraw from the campus, pending a meeting of the Academy Disciplinary Committee. This action shall normally require the approval of principal.

Notifying of violations: Any person subject to, or who witnesses, a violation of the Student Code of Conduct should forward a written complaint to a teacher or any other member of staff. Violations that may require suspension or expulsion will be referred to the Academy Disciplinary Committee.

SECTION 3 – FORMAL HEARING BY ACADEMY DISCIPLINARY COMMITTEE

The Academy Disciplinary Committee will consist of the Principal, the Head of Islamic and Arabic Studies and the Head of Admin and Finance. They will deal with alleged violations in a manner that ensures that those charged with a violation understand the charge and the evidence against them and are afforded a reasonable right of rebuttal.

The Academy Disciplinary Committee shall inform the student of the charge in writing. Evidence shall be presented in the presence of the student who shall have a reasonable right of rebuttal including the right to cross-examine witnesses. In determining penalties, the committee may take into consideration the student’s cumulative discipline record.

SECTION 4 – APPEAL PROCEDURE

Any student who is charged with a disciplinary offense has the right to a full and fair hearing for any disciplinary charges brought against him or her under academy regulations.

If any of the following apply, a student may appeal to the Chair of governors:

1. Procedural error.
2. New evidence.
3. Unsupported conclusion.
4. Disproportionate sanctions.

The outcome of this appeal may result in higher, lower, identical, or no sanctions at all being imposed. The governing body’s decision shall be final.

SECTION 5 – GRIEVANCE POLICY AND PROCEDURES

Students may consider informal or formal procedures to seek redress for what they believe to be unfair, improper, or discriminatory decisions, actions, or treatment contravening the established policies and procedures of the Academy. These grievance procedures neither supersede, nor take precedence over established academy procedures or due process for any and all matters related to academic misconduct, disciplinary appeals, grade appeals, financial aid, or other well-defined areas of faculty or staff responsibility.

APPENDIX I: VIOLATION OF THE STUDENT CODE OF CONDUCT

To: Principal  

Subject: Violation of the Student Code of Conduct

Date:  

The following details pertain to a violation of the student code of conduct and for which an initial disciplinary action was/ wasn’t taken:

Date of incident:       

Course/Subject:        

Description of offense:

Student(s) involved (if any):

Initial disciplinary action taken by instructor (if any):

Submitted by (Full name):                            Signature:

1. To be completed by staff members for reporting a violation of the student code of conduct.
2. To be submitted within 15 academic days from the date of occurrence of the violation to the Principal.
3. A description of the violation, related evidences and documents to be attached to this form.
4. One copy to be placed in the student’s file (at the Faculty/School where he/she is enrolled).

APPENDIX II: BREACH OF THE STUDENT CODE OF CONDUCT PROCESS FLOW 1.

1. Academic Misconduct
2. The immediate responsibility for dealing with instances of cheating, plagiarism, and other academic violations rests with the faculty member. If a faculty member has good reason to believe that a student has violated academic standards, it is his or her responsibility to discipline the student expeditiously.
3. The immediate responsibility for dealing with in-class disruption or dishonesty rests with the faculty member. It is his or her responsibility to ask the student to leave the classroom and to report the incident as per paragraph three below.
4. The faculty member will report the incident to the principal, informing him/her of the incident and the initial action already taken by the faculty member (see section one above).

2. Non- Academic Misconduct
3. Misconduct that is clearly non-academic falls under the jurisdiction of the principal who will take the necessary action in consultation with other staff members.
4. The principal may decide and implement disciplinary actions up to and including suspension. Violations that may require suspension and or expulsion are referred by the principal to the Academy Disciplinary Committee (ADC) for further review and recommendation.